Graduate Division

Graduate Monthly Update

Section 1


OCTOBER 2018

DEAN'S MESSAGE

Welcome to the new academic year! I would like to extend a special thanks to all of you who
helped with our New Graduate and International Student Orientations. Both events were
successful, with more than 900 new master&#3s and doctoral students attending the daylong
Campus-wide Orientation and over 500 international students participating in our International
Orientation.  A warm welcome to all the new graduate students!

As we continue to recruit the best and brightest scholars to UCI, I’m pleased to announce that
several of our incoming doctoral students were recipients of awards, including 19 students who
received the prestigious Provost Ph.D. Fellowship award.

As you may know, we launched the Slate application and review system on September 4, and at
this point nearly 2,400 applications have been started or completed.

We remind you that deadlines are just around the corner for some of our most important internal
fellowships, including Chancellor’s Club, Public Impact as well as the Google Ph.D. fellowship. The
deadlines for the NSF GRFP are in later October through November 2, depending upon the student’s
discipline. Please encourage your students to apply.

IN THIS ISSUE

Graduate Admissions Update

It has been about a month since the launch of the Slate system for the online graduate application and faculty review application. We would like to thank you for your continued support during this transition and are pleased to share some of the highlights since the system deployed on September 4:

  • Total Applications: Nearly 2400

  • Completed Applications: 130

  • Reviewed Applications: None started (to begin in October)

  • Number of faculty and staff with access to Slate: Nearly 700

For instructions and help on requesting Slate access in KSAMS, visit https://www.oit.uci.edu/help/gradslate. If you still need assistance with your request, please contact the OIT Help Desk by opening a ticket or emailing oit@uci.edu. Please email functionality questions or technical assistance for Slate to gradslate@uci.edu.

Visit https://grad.uci.edu/admissions/admissions-faculty-staff.php for frequently asked questions and answers.

Questions and Support

  • Beginning September 5, virtual office hours for Faculty and Staff are offered each week on Wednesdays from 9-11 a.m. and Thursdays from 2-4 p.m. Below is the information for the web conference:

Phone Number: 646.558.8656

Meeting ID: 343 528 3070

Webinar Link: https://uci.zoom.us/j/3435283070

  • For technical support or other assistance related to Slate, email gradslate@uci.edu.

BREWS AND BRAINS

Are you interested in honing your communication skills? Want to practice engaging a general audience in your research? The graduate student-led research communication group, Brews and Brains, is the place for you!

We meet every other Tuesday at 6:30 pm at the Fireside Tavern in Costa Mesa. Join us to listen to UCI researchers discuss their latest cutting-edge research on nearly every topic imaginable, from neuroscience and physics, all the way to humanities, social sciences, and the arts! There’s a new topic every meeting followed by a lively Q&A session that always generates exciting dialogue across every discipline imaginable. 

Use this friendly forum to enhance your presentation skills and be creative with your research talks Practice that future TED talk you dream of giving, or are currently scheduled to give! Engage with the broader Orange County community and share your groundbreaking research. Communicating complex ideas eloquently is important now more than ever, and we want to help bring your work to life. Speakers from all disciplines are welcome!

Please contact Sarah Cross (crosssj@uci.edu) or Ted Yoo (yooty@uci.edu) for inquiries and/or to schedule a talk or see our Graduate Division webpage at https://grad.uci.edu/professional-success/BrewsBrains.php

CHANCELLOR’S CLUB FELLOWSHIP

The call for nominations for the Chancellor’s Club Fellowship competition has been updated for the 2018-2019 academic year. All Schools and the College of Health Sciences are invited to submit a maximum of two nominations. Chancellor’s Club Fellowships are intended to recognize academically superior doctoral and MFA students — those who exhibit outstanding promise as scholars, researchers, and public leaders. Please note, nominated students must be first-generation college students, with neither parent having received a four-year degree. Seven Chancellor’s Club Fellows will be awarded a six-month stipend to total $12,000 for the period of January 2019 through June 2019.

Please visit https://grad.uci.edu/funding/fellowships-awards/internal/chancellors-club-fellowship.php for full fellowship criteria and submission instructions. The deadline for School nominations is 12pm on Friday, October 19th. Graduate students interested in this opportunity should consult with their program’s graduate affairs staff regarding internal deadlines. Please contact Kate Brigman at kate.brigman@uci.edu or (949) 824-9031 with any questions.

PUBLIC IMPACT FELLOWSHIP

The call for nominations for the Public Impact Fellowship competition has been updated for the 2018-2019 academic year. Schools may nominate doctoral and MFA students to compete for a total of fourteen fellowships. Each of the four full awardees will receive $12,000, and each of the ten honorable mention awardees will receive $1,000. The final selection committee will consider several factors when choosing the awardees, including each student’s presentation, interview, ability to convey their research to a broad audience, academic record, letters of recommendation, degree progress, and potential research impact.

Please visit https://grad.uci.edu/funding/fellowships-awards/internal/public-impact-fellowship.php for full fellowship criteria and submission instructions. The deadline for School nominations is 12pm on Friday, October 19th. Graduate students interested in this opportunity should consult with their program’s graduate affairs staff regarding internal deadlines. Please contact Kate Brigman at kate.brigman@uci.edu or (949) 824-9031 with any questions.

DOE OFFICE OF SCIENCE GRADUATE STUDENT RESEARCH (SCGSR) PROGRAM

DOE Office of Science Graduate Student Research (SCGSR) Program is now accepting applications – deadline to apply is November 15

https://science.energy.gov/wdts/scgsr/

The goal of the program is to prepare graduate students for science, technology, engineering, or mathematics (STEM) careers critically important to the DOE Office of Science mission, by providing graduate thesis research opportunities at DOE laboratories. The SCGSR program provides supplemental awards to outstanding U.S. graduate students to pursue part of their graduate thesis research at a DOE laboratory/facility in areas that address scientific challenges central to the Office of Science mission. The research opportunity is expected to advance the graduate students’ overall doctoral thesis while providing access to the expertise, resources, and capabilities available at the DOE laboratories/facilities.

CHARLOTTE W. NEWCOMBE DOCTORAL DISSERTATION FELLOWSHIPS

Designed to encourage original and significant study of religious and ethical values in fields across the humanities and social sciences, the 2019 Newcombe Fellowships are available to Ph.D. candidates who expect to complete their dissertation between April and August 2020.  The competition deadline is November 15, 2018.  Questions may be directed to newcombe@woodrow.org Click here for more information.

WOODROW WILSON DISSERTATION FELLOWSHIPS IN WOMEN’S STUDIES

Encourage research about women and gender that crosses disciplinary, regional, or cultural boundaries.  Recent Fellows have explored such topics as reproduction in the context of chronic disease, algorithmic detection of child abuse images, and changing feminist visions at the UN from 1975 to 1995.  The competition deadline is October 15, 2018.  Questions may be directed to ws@woodrow.org.  Click here for more information.

2019 GOOGLE PHD FELLOWSHIP PROGRAM

APPLICATION DEADLINE: 12 NOON, OCTOBER 16, 2018

Google will award named fellowships from amongst the following areas: Algorithms, Optimizations and Markets; Computational Neuroscience; Human Computer Interaction; Machine Learning; Machine Perception, Speech Technology and Computer Vision; Mobile Computing; Natural Language Processing (including Information Retrieval and Extraction); Privacy and Security; Programming Technology and Software Engineering; Quantum Computing; Structured Data and Database Management; Systems and Networking. 

The 2019 fellowship consists of two years of fellowship support with opportunity to extend to third year; full tuition and fees plus an academic year stipend (approx. $35,000 stipend expected); Google Research Mentor.

Applicants must be full-time graduate students pursuing a Ph.D.; must have completed graduate coursework by fall of the award year when the fellowship begins; Google employees, their spouses, children, and members of their household are not eligible; students that are already supported by a comparable industry award are not eligible.

Application materials consist of the name of the fellowship for which you are applying (i.e. “Google Fellowship in…” one of the research areas listed above); curriculum vitae; transcripts of current and previous academic records (unofficial is okay); research/dissertation proposal (recommended length is 4-5 pages, no longer than 8 pages); 2-3 letters of recommendation from those familiar with your work, one of which must be from your advisor; one-page CV from your advisor.

The review committee advises that proposals are more successful in the review process when the advisor takes an active role in reviewing and editing the proposal.

Please submit application materials as a single PDF file to Gina Anzivino in the Graduate Division (120 Aldrich Hall) no later than 12 noon, October 16, 2018. Recommendation letters should be confidential and must be submitted by the same deadline in a sealed envelope or as a signed/scanned attachment emailed to gina.anzivino@uci.edu directly from the recommender.  Feel free to contact Gina via email or at 949-824-8120 with any questions.

 

SUMMER RESEARCH PROGRAM SYMPOSIUM HIGHLIGHTS

The Summer Research and Competitive Edge programs culminated in a research symposium on August 16 in the Student Center. 102 outstanding undergraduate, master’s and incoming doctoral students from UCI and other institutions throughout the country presented their summer research during the 2018 Summer Research Program Symposium.  By providing talented students the opportunity to work with faculty at the forefront of their fields and to integrate classroom knowledge with practical application, these research projects play a key role in positioning students for future scholarly achievement. Thank you to all who came out in support of this impressive event.

GRADUATE APPLICATION FEE WAIVERS

  • Beginning September 4 application Fee Waivers will be processed for the Fall 2019 application cycle. We offer fee waivers to U.S. citizens, permanent resident, AB540 or DACA eligible students who have participated in a graduate preparation program, who have demonstrate financial need and/or US veterans.

  • Only the Graduate Division can approve or deny a fee waiver. We require supporting documentation from those who are eligible for fee waivers, and it is important to note that a student will NOT be able to submit their application for admission until they have either an approved application fee waiver or submitted payment. Fee waiver information needs to be uploaded on a student’s application no later than 5 days prior to the application deadline or by March 4, whichever comes first.

  • Once we receive supporting documentation, an approval/denial decision is made within one business day. Upon approval a student can then submit their application.

  • Students are notified when their fee waiver has been approved/denied.

  • For more information, please go here.

  • For questions, please email the waiver team.

DECADE FALL WELCOME

SAVE THE DATE:

  • The DECADE Fall Welcome will take place on Thursday, November 1st at 12:00 pm at the University Club. Please encourage all students and fellow faculty to attend.
  • All are invited to welcome the incoming group of DECADE scholars and network with current DECADE participants and DECADE Faculty Mentors.
  • Lunch will be provided.

Questions about the DECADE Fall welcome should be directed to: Claudia Campos, X4-1281.

FALL FUNDING WORKSHOP SERIES FOR STUDENTS

Based on the success of UCI's National Science Foundation Graduate Research Fellowship Program (NSF GRFP) initiative, the Graduate Division continues to offer workshops that support graduate students' efforts to apply for the 2019 GRFP.  Also included in the fall funding series is information on the Ford Foundation fellowship. Please encourage students to attend the workshops:

  • 10/2, 12:00PM – 1:30PM: NSF GRFP Information Session

  • 10/3, 12:00PM – 1:30PM: Writing for the NSF GRFP Personal and Research Statements

  • 10/4, 12:00PM – 1:00PM: NSF GRFP Review Process

All workshops will be held in the Graduate Resource Center (3100 Gateway Study Center).

NSF GRPF Initiative

The National Science Foundation's Graduate Research Fellowship Program (NSF GRFP) helps ensure the vitality of the human resource base of science and engineering in the United States and reinforces its diversity. The program recognizes and supports outstanding graduate students in NSF-supported science, technology, engineering, and mathematics disciplines who are pursuing research-based master's and doctoral degrees at accredited US institutions. The NSF welcomes applications from all qualified students and strongly encourages under-represented populations, including women, under-represented racial and ethnic minorities, and persons with disabilities, to apply for this fellowship

Due Date for 2019 Cycle:

  • October 22nd, 2017 (Monday): Geo and Life Sciences
  • October 23rd, 2017 (Tuesday): Computer and Information Science and Engineering, Engineering, Materials Research
  • October 25th, 2017 (Thursday): Psychology, Social Sciences, STEM Education and Learning
  • October 26th, 2017 (Friday): Chemistry, Mathematical Sciences, Physics and Astronomy

November 2rd, 2017 (Friday): All reference letters due by 5:00 PM, local time

 

OFFICE OF POSTDOCTORAL AFFAIRS (OPA)

UCI Postdoc Association Monthly Meeting- PDA website
Postdocs meet to plan professional and social events.
Wednesday, October 3, 12:00-1:00pm, Natural Sciences II, Room 4206

Monthly Postdoc Game Night- PDA website
All postdocs invited play board games and enjoy the evening.
Saturday, October 13, 6:00-9:00pm, Natural Sci I, rm 1114

PDA Pumpkin Carving and Fall Social- PDA website
Pumpkins will be provided for carving, along with pumpkin desserts.
Families and friends invited.
Saturday, October 20, 6:00-9:00pm, Natural Sci I, rm 1114

Postdoctoral Scholar Orientation Sesson (held quarterly)
Postdocs are welcome to attend select or all sessions.
Wednesday, October 24, 3:00-5:00pm- Register here
Aldrich Hall, room 107 (UCI interactive map)

Agenda
3:00-3:30pm-Postdoc Benefits* and Q&A- UCI Human Resources
3:30-4:15pm-Career Development For Postdocs- Mary Frances Ypma-Wong, PhD
4:15- 4:30pm-Postdoc Association (PDA) Greeting
4:30-5:00pm- Union Presentation- Li Yu, UAW Local 5810
5:00- Enjoy Happy Hour with Postdoctoral Scholar Association (PDA) members at Anthill Grille, Student Center

Strategies to Overcome “Imposter Syndrome”
Phong Luong, Psy.D, Graduate Division Counselor
Thursday, October 25, 12:00-1:00pm, Aldrich 107
More Info: Visit the website

PDA Monthly Picnic Lunch- PDA website
Tables near Med Ed Café (location changes monthly)
Friday, October 26, 12:00-1:00pm

PoWER Groups- Postdoc Writing, Editing and Review
The Weekly Postdoc Writing Editing and Review (PoWER) group provides support for postdocs to maintain a disciplined writing regimen, obtain feedback early in the writing process and see how others write.
More Info: Visit the website

Postdoctoral Scholar FOCUS Seminars
The Postdoc FOCUS seminar series allows postdocs to choose the presentation/discussion format (research talk, teaching demo, etc.); the audience includes colleagues from a range of disciplines.
3rd Thursday of the month; 12:00-1:00pm at Graduate Resource Center
More Info: Visit the website

ANNOUNCEMENT: Registration is now open for GRC Fall Programs!

Fall quarter is geared up to be filled with many professional development opportunities for graduate students and postdocs. We hope you encourage your students to participate in the upcoming certificate programs, advanced training boot camps, and professional services. You can find a list of fall offerings below. Students can register through AppointmentPlus for most events and must complete the interest form for certificate programs found by clicking “Academic Courses and Certificate Programs.”  Also, you can expect to receive Graduate Resource Center fall programming flyers through intercampus mail immediately after Labor Day. Your support in advertising these programs ASAP is greatly appreciated.

GRADUATE WELCOME AND ORIENTATION

GRADUATE WELCOME AND ORIENTATION: 2018 Update and Looking Ahead

At our tenth annual Campuswide Graduate Welcome and Orientation, we welcomed over 900 students to our bright and sunny campus. Here are some highlights from the event:

  • Vice Chancellor for Research Pramod Khargonekar and Vice Provost and Graduate Dean Frances Leslie welcomed the students to campus on behalf of the faculty and administration and highlighted how graduate students can set the stage for success

  • Students learned how to build and sustain health and wellness in graduate school with Phong Luong, Psy.D., Graduate Division Academic Counselor

  • Throughout the day, students chose from 14 concurrent sessions addressing academic success, professional development, and healthy student life

  • Over 30 speakers including faculty, staff, and alumni provided their insight and perspective to help prepare graduate students for the road ahead

  • Graduate alumni participated in panels throughout the day and attended the Anteater Launch Party to welcome our incoming graduate students to UCI

We are in the process of reviewing attendance statistics and student evaluations for the event. Be sure to visit our website for post-Orientation information for you and your students – coming soon.

This is the largest event Graduate Division hosts every year and it could not be done successfully without the hard work and dedicated help of the many staff who volunteered their time to help set-up, work registration and move hundreds of students to and from on the day of the event. To all who volunteered, a special THANK YOU from the planning team and the Graduate Division! 

INTERNATIONAL GRADUATE WELCOME AND ORIENTATION

At our eighth annual International Graduate Welcome and Orientation, we welcomed incoming international Master’s and PhD students with an event that focused on their unique academic and transitional needs. Highlights from this event included:

  • Students were welcomed by Vice Provost and Dean of Graduate Division, Frances Leslie

  • Associate Dean of the School of Social Ecology Susan Coutin and Faculty & Chair, School of Information and Computer Sciences, Andre van der Hoek shared advice for a smooth academic transition into graduate school

  • Students chose from concurrent sessions addressing verbal communication, making effective transitions, foundations of writing

  • 55 Graduate InterConnect peer mentors who have been communicating with the incoming students all summer long played a crucial part in the program answering questions, facilitating discussions to create a more intimate, student-focused experience, and creating a supportive environment

We are in the process of reviewing attendance statistics and student evaluations for the event.  Be sure to visit our website for post-Orientation information for you and your students.

We deeply appreciate the support from the faculty, staff and students who participated in this event and gave international students a glowing welcome to campus. The time and insight they shared made this event a huge success!

But, we’re not done yet! With the conclusion of this year’s Graduate Welcome and Orientation, we begin planning for the 2019 event. So, please, mark your calendars now and save-the-dates:

2019 Graduate Welcome and Orientation |  September 19-20, 2019 at the Bren Events Center!

 

2018 GRADUATE INTERCONNECT PROGRAM

The Graduate InterConnect Program will continue in fall 2018 with a team of 57 graduate student peer mentors from a variety of schools and programs who will provide support and guidance to new international graduate students. The Peer Mentors will personally initiate contact with the incoming students this summer to help them prepare for their arrival, and will have regular communications with them throughout fall quarter.  They will also contribute to the Graduate InterConnect Blog, host a selection of social events in the fall and will connect students to appropriate staff within their academic programs, to campus and community resources, and with fellow graduate students. Any questions about the program can be sent to Gabriella Pham at x49295.

  • Taste of America is back for November! – The Taste of America Program provides the opportunity for local residents to open their homes to international graduate students for cross cultural exchange. The program matches small groups of international students with local residents during November. The goal of the program is to ease international graduate students’ adjustment into UCI, learn about American customs and traditions, and develop connections within our community. Questions: gradinterconnect@rgs.uci.edu

Students can complete the online application by October 15, 2018.

Are you or someone you know interested in hosting dinner for students? Simply fill out a host application.

 

REMINDER: NATURE MASTERCLASS IS STILL AVAILABLE

Through a new institutional subscription sponsored by the School of Biological Sciences and the School of Medicine, all UCI faculty, students, postdocs and researchers now have access to the Nature Masterclass online course in scientific writing and publishing. With over 30 editors from more than 20 Nature journals serving as instructors, we encourage ALL graduate students, postdocs, researchers, and faculty to participate in this valuable resource. These experts will take you through the entire scientific publishing process. Although this is presented by Nature, the tools and training the Masterclass provides is beneficial for all scholars at any stage of writing for publication – everyone can benefit!

Course objectives for the 15 modules:

  • How to get the most out of the writing process
  • Submission procedures and cover letter tips
  • How the manuscript selection process works at top journals
  • What happens to papers once they’ve been submitted
  • Explaining what it takes to get published in top journals!

GRADUATE RESOURCE CENTER (GRC)

CERTIFICATE PROGRAMS

The registration forms for our fall quarter certificate programs are now available online. Please inform your students and postdocs to register now. Spaces are limited for each of the following certificate programs.


Tuesdays, October 9 to November 27, 12:00 – 2:00PM   

Public Speaking: Activate to Captivate is an 8-week communication certificate program for postdocs and graduate students. Participants will learn and practice strategies to craft a dynamic and compelling presentation including:

-    Overcoming anxiety

-    Commanding a room

-    Communicating effectively with an audience of any size

Interested participants can register here.

Wednesdays, October 10 to November 14, 10:00AM – 12:00PM   

Maintaining overall health and well-being is key to graduate success. This is a six session program focusing on skills and resources related to health and wellness. This certificate program is intended for those who are:

-    Curious about the connection between physical health, mental well-being, and professional success

-     Interested in resources, strategies and tools to thrive in a demanding work environment

-    Seeking to improve work-life balance and professional development   

Interested participants can register here.

Tuesdays, October 16 to November 6, 2:00 – 4:00PM   

Effective mentoring is a crucial part of the academic experience. This six session program focuses on skills and resources related to mentorship. The Mentoring Excellence Program (MEP) is intended for those who are:

-    Curious about becoming a mentor

-    Current mentors who want to expand their skills

-    Interested in having a stronger relationship with their own mentor

-    And those interested in becoming a mentor in any of the Graduate Division mentoring experiences

Interested participants can register here.


ADVANCED TRAINING BOOT CAMPS AND WORKSHOPS

There are a number for professional development opportunities for students this quarter ranging from 1 hour to 3 days in length. Registration is now available!

This is an intensive 3-day writing opportunity for graduate students in the dissertation phase of their program. The DBC will help students overcome writer’s block, make significant progress in a short period of time, and develop skills for future writing.

Participants can email grc@uci.edu to register.


PROFESSIONAL SERVICES

The GRC Writing Consultant program includes four trained writing consultants who review academic papers, fellowship applications, and provide feedback on job materials (ex. CV, cover letter). Appointments are available daily from 9:00AM – 5:00PM. 

Students can schedule an appointment here or call 949-824-3849.

If students are applying for fellowship funding, including the National Science Foundation Graduate Research Fellowship Program (NSF GRFP), Fulbright U.S. Student Program or Ford Foundation Fellowships, Dr. Sandra Loughlin can answer questions about the application process and provide feedback on application materials.

Students can schedule an appointment here or calling 949-824-3849.

Students are able to meet with a peer communication consultant to get strategies to help them deliver more impactful talks about their research, prepare for interviews, or help with reducing anxiety when speaking. Appointments are 30 minutes.

Students can schedule an appointment here or call 949-824-3849.


GRC HOURS

  • Fall quarter, the GRC will be open from Monday-Thursday from 9AM to 7PM and Friday from 9AM to 5PM.


Need additional information? Contact the GRC:

     EMAIL      GRC@uci.edu

     PHONE     949-824-3849

CONNECT WITH US:

Tell us what’s important to you and follow us on: 

GD FacebookGD Twitter | GD Instagram | GD LinkedInGD YouTubeGD Flickr |

NEXT POSTING: NOVEMBER 2018