Childcare Reimbursement
Are after school classes/sports eligible childcare?
If the class/sport is a drop off program, yes. If it is a parent participating class, it does not qualify.
How long does it take to process the payment?
There are several factors that affect the payment disbursal:
- When the request was submitted by the department – payments are processed along the payroll process calendar, and a request submitted after the current payroll deadline will not be disbursed until the next payroll cycle.
- A submission on January 27 will process on the February payroll, disbursed on March 1.
- Submissions for the same quarter (ie submitting in February for Winter quarter) will not be processed after the quarter ends.
Missing requirements, such as signatures, valid receipts, etc.
Can I submit check copies or bank statements as proof of childcare?
Check copies and bank statements are not eligible to submit as a receipt, and should never be included with submissions. Receipts need to include the provider’s name, the dates care was provided, the child’s name, and the amount of care.
Childbirth Accommodation
If a grad student wants to wait to take leave until they have to, what should I put on the form?
The due date should be listed on the form, and a note on the EEC ticket to state that the student wants to wait, and then update the ticket when the date has been determined.
BXBR Child Dependent Health Premium Program
My child is covered under my spouses/partner’s private insurance, are they eligible for reimbursement?
No, only insurance purchased through UCShip is eligible.
If the request is due before the beginning of the quarter, but my child is born after the deadline, am I eligible for the reimbursement?
Yes. A newborn must be enrolled within 31 days of the birth. Requests must be submitted within 30 days of enrollment.
