As a graduate student, you will sign and submit multiple DocuSign forms for processes such as advancing to candidacy, final degree paperwork or for academic statuses such as Leave of Absence or Filing fees. It can be tricky knowing who can best assist if you run into an issue related to these DocuSign forms. Please use the below information to determine who would be your best point of contact for the issue you may be inquiring about.
All DocuSign forms can be found on our website here: https://grad.uci.edu/current-students/student-forms/
Please note that there are some forms that are different per whether you are a domestic or international student. Please make sure to use the correct form per your status.
Initiating DocuSign Forms:
Please contact your individual department/program prior to initiating any DocuSign form. Your department will inform you if you need to initiate the form and how to do so or if the department staff will initiate the form for you.
- If your program will initiate the DocuSign form, you do not need to take any action until you receive an email when it is ready for you to sign.
- If you are directed to initiate a DocuSign form by your department, make sure to ask for the names and emails of all necessary faculty and staff that the form needs to be routed to.
- Additionally, when you initiate a form, you will need to sign twice, once as the form initiator and a second time after your faculty signs for the student portion of the form.
- Please open all emails from DocuSign so you do not miss signing your form or delay the process.
Editing DocuSign Forms:
Once a form is created, only Graduate Division can make edits, contact us at grad@uci.edu for the following edits:
- Voiding a form (in cases where you initiated it, but your department needs to be the initiator)
- Adding faculty members into the signing order
- Removing someone from the signing order
- Editing an email address
*Please note after you or faculty have signed the form, you cannot make edits to the contents of the form. If you need to add a comment to the form or if any other changes are needed contact Grad Division.
DocuSign Processing Time:
If you have not yet received a confirmation email that your form has been processed this can be due to a couple different reasons:
- If your department initiated your form, please contact your department, and ask the status of your form.
- Similarly, if you initiated the form, please email us at grad@uci.edu.
- If you are having a technical issue, please contact us at grad@uci.edu along with a screenshot of what is occurring or short description so we can assist.
